Booking Terms & Conditions

To reserve a trekking, peak climbing, tour and other services with BreakFree Adventures the following conditions apply.

A deposit of 20% (non refundable) 60 days prior to trip date to reserve a place.

The balance must reach us at least 30 days prior to trip date to confirm a place/s.

If booking less than 30 days before trip date, please send in deposit to reserve a place immediately, balance payment to be made upon arrival in Kathmandu by credit card or cash. Please note we do not guarantee a seat until full payments are made.

We do except last minute bookings if places are open for any departure (up to 2 days before trip date) in a first come, first served basis. In such case all payments can be made, in cash or travelers cheque or credit card, in Kathmandu prior to departure on trek/tour.

All participants must arrive Kathmandu at least two days in advance days will be counting including your arrival and departure day, Day 1 arriving in Kathmandu we'll come to receive you at the airport drive to hotel briefing in the evening day two sight seen Kathmandu valley or preparing for the trek, Day 3 start trek or fly/drive to destinations

(5 days for Tibet Trips) in order to process your trekking or Tibet permits. Special accommodation offers in Kathmandu, we categories 3 different kind of Accommodation 5 Star, 4 Star & 3 Star, special rates we extend only to those who are booked on our group departures.

Cancellation : For canceling a booked trip the following fees apply:

More than 30 days before departure - Deposit amount

30 days before departure date - 25% of total cost

15 days before departure date - 50% of total cost

Less than 15 days before departure date - No Refund.

Canceled Trips:

BreakFree Adventures (P.) Ltd., reserves the right to cancel any trip due to inadequate sign up, which makes the trip economically unfeasible to operate – specially applied to Tibet tour packages. A full refund of land cost is given. BreakFree Adventures (P.) Ltd., is not responsible for additional expenses incurred by members in preparing for the trip, such as non-refundable Advance Purchase air tickets, visa fees, etc. However, BreakFree Adventures (P.) Ltd., will offer custom trip services for those who still wish to travel.

Insurance
Travel insurance policy information will be provided to all trip members prior to departure. We ask that each member take out Trip Cancellation coverage, at least a standard package, which will reimburse him/her in the event emergency evacuation by helicopter were necessary. We also recommend travel accident and baggage insurance.

Medical And Health
It is vital that persons with medical problems make them known to us well before departure. We ask that every participant carefully complete the medical / waiver form. The trip leader has the right to disqualify anyone at any time during the trip if he feels the trip member is incapable and/or if a trip member's continued participation will jeopardize the safety of the group. Refunds are not given under such circumstances. Although BreakFree Adventures (P.) Ltd. will endeavor to secure the services of a doctor on every trip where the need is obvious, we assume no liability regarding the provision of medical care.

TRIP MEMBER'S AGREEMENT REGARDING COMPLETE ASSUMPTION OF RISK OF TRAVEL AND RELEASE OF BREAKFREE ADVENTURES (P.) LTD., LIABILITY I ACKNOWLEDGE THE RISK AND HAZARDS OF TRAVEL IN REMOTE AREAS WHERE INJURY, DELAY OR UNANTICIPATED EVENTS MAY OCCUR. BY SIGNING THIS STATEMENT I ACCEPT RESPONSIBILITY FOR MY OWN WELFARE AND WAIVE ANY FUTURE CLAIMS AGAINST BREAKFREE ADVENTURES (P.) LTD., FOR LIABILITY TO THE MAXIMUM EXTENT PERMITTED BY LAW.

I understand that I am undertaking travel to remote geographical areas located in lesser developed countries where, among other things, a sense of urgency, attention to detail, standards of quality, hygiene, political stability, cuisine, sanitation facilities, cleanliness, level of infrastructural development, telecommunications facilities, methods of conducting business, medical evacuation, etc. may be deemed unsatisfactory and/or not equivalent to those found in the industrialized nations. I also understand that the normal level of medical treatment and services, including the presence of a physician or any other trained medical professionals and/or availability of prescription type drugs, may not be possible. I fully release BreakFree Adventures (P.) Ltd., from any and all liability in connection with the foregoing.

I am aware that travel within a group situation invariably involves compromise to accommodate the diverse desires, travel goals, personalities, and physical abilities of group members. I have been advised that my tour leader may be required to improvise and exercise his or her good-faith discretion and/or make decisions based upon the consensus of the group which may not please me personally but satisfy the larger desires of the group. I acknowledge and accept these aspects of group travel.

I acknowledge that the cost of all BreakFree Adventures (P.) Ltd., trips has been based upon Trip Participants executing this Complete Assumption of Risk of Travel and Release of BreakFree Adventures (P.) Ltd., Liability. I have voluntarily agreed to participate in an BreakFree Adventures (P.) Ltd., trip and willingly execute this document. I absolutely understand its contents and legal ramifications, especially those pertaining to my full assumption of the risk of travel and my release of Tibet Travels Agent(s). from any and all liability to the maximum extent permitted by law.

I confirm that I have read, fully understand, and agree to all of the terms and conditions contained in General Information, Terms, and Conditions; and Limitation of Liability, especially noting the policies on cancellations and refunds, limitations of liability, participant responsibility, and airline responsibility. I also confirm that I will have fully read and understood my responsibilities as outlined in the Pre-trip information prior to trip departure and consulted a physician about appropriate medical preparation. Additionally, he has certified that I am physically able to do this trip.

I understand that all Trip applications are subject to acceptance by BreakFree Adventures (P.) Ltd., in Balaju, Katmandu, Nepal

I agree with the terms of this contract*: Yes/No

I agree that in the event any part or portion of this Trip Member's Agreement Regarding Complete Assumption of Risk of Travel and Release of BreakFree Adventures  (P.) Ltd., Liability is found to be void or unenforceable, then such part or portion will be stricken but the rest of the